Northern Rockies URISA Chapter BylawsARTICLE I. NAME
The name of this organization is the Northern Rockies Chapter (hereinafter referred to as "the Chapter") of the Urban and Regional Information Systems Association (hereinafter referred to as "URISA") Incorporated.
ARTICLE II. OBJECTIVES
Section 1. Education. Recognizing a need to stimulate, encourage, and otherwise provide for the advancement of an interdisciplinary approach to planning, designing, and operating urban and regional information systems, the objectives of URISA and the Chapter are:
(a) to provide an objective educational forum without political, social, financial, or national bias,
(b) to foster the exchange of ideas, information, and studies focused on the planning, operation, and consequences of such information systems, and
(c) to promote professional interaction, stimulate research, encourage publication, and generally aid the advancement of its members and other organizations having related objectives.
Section 2. Equal Opportunity. Being mindful of the undesirable effects of institutionalized discrimination, the Chapter shall conduct its activities on a fair an equitable basis without bias. Further, the Chapter shall encourage and promote equal opportunity participation in all Chapter activities.
Section 3. Political Activity. The Chapter may provide testimony or participate in limited lobbying to influence legislation, but shall not expend a substantial part of its budget in these matters; nor shall it participate in or intervene in (including the publishing or distributing of statements) any political campaign on behalf of any candidate for public office. It is the responsibility of individual Chapter members, officers and duly appointed representatives participating in any legislative process to be aware of legal and professional limits, and to seek necessary authorization and duly report such activity to URISA.
ARTICLE III . MEMBERSHIP
Section 1. Eligibility. Any responsible individual or organization with a serious interest in the field of urban and regional information systems, in agreement with the mission of URISA, and approving of the objectives of the Chapter shall be eligible for membership in the Chapter.
Section 2. Duration. All paid memberships are considered valid for the period starting at the beginning of a biannual chapter conference (2 years) until the beginning of the next such conference. Membership will not be pro-rated if purchased between conferences.
Section 3. Categories. The categories of Chapter membership are:
Student - full or part time students enrolled in a curriculum related to geographic information systems.
Benefits: Receives newsletters, meeting notices and minutes, and is listed in the member directory. Has access to the Northern Rockies Chapter of URISA mailing list
Bi-Annual Dues: $20.00
Individual - individuals who are affiliated with an organization related to GIS.
Benefits - Receives newsletters, meeting notices and minutes, and is listed in the member directory. Has access to the Northern Rockies Chapter of URISA mailing list. One vote in all voting matters. Can be officers or a board member of the Chapter.
Bi-Annual Dues: $35.00
Organization – Organizations with GIS and/or those wanting professional involvement in a forum for discussions about geographic information systems.
Benefits - All Individual benefits plus:
Up to 4 representatives of the Organization can receive newsletters, meeting notices and minutes; be in the member directory; and vote in all voting matters. Up to 2 of the 4 Organization representatives can be officers or board members of Northern Rockies Chapter of URISA. Link on the chapter’s website: www.intermountaingis.org to the member organization’s events, and/or training
Annual Dues: $75 and reduced vendor booth registration at the biannual chapter conference
Section 4. Rights and Privileges. All dues-paying members shall have full voting and office-holding rights. Members shall be informed of the activities and progress of the Chapter through annual or more frequent reports, newsletters, website updates and/or Chapter meetings.
Section 5. Dues. Chapter dues shall be established by the Chapter's Board of Directors (hereinafter referred to as "the Board") with the approval of National URISA. Any change in Chapter dues must be approved by National URISA.
ARTICLE IV. CHAPTER MEETINGS
Section 1. Meetings. The Chapter shall hold regular meetings bi-monthly and regional meetings coinciding with the Northern Idaho Regional GIS Users Meeting, the Eastern Idaho Regional GIS Users Meeting, and the South Idaho Regional GIS Users Meeting. One meeting shall be designated as "The Annual Meeting" of the Chapter, which will coincide with the Intermountain GIS Conference. Special Meetings of the Chapter may be called at any time by the President, at the request of a majority of the Board or upon the written petition of ten percent (10%) or more of the members in good standing.
Section 2. Quorum. At the annual meeting of this Chapter, a quorum shall consist of ten (10) or ten percent (10%), whichever is greater, of the members in good standing.
Section 3. Voting. At all meetings of the Chapter membership, all members in good standing shall have one (1) vote. Unless otherwise specifically provided by these Bylaws, a majority vote of the members present and voting shall govern.
Section 4. Rules of Order. The current edition of "Robert's Rules of Order" governs this Chapter in all parliamentary situations that are not provided for in the Chapter Bylaws.
ARTICLE V. OFFICERS AND DIRECTORS
Section 1. Elections. Positions up for election shall be nominated to office by the Nominating Committee prior to the Annual Meeting. Additional nominations may be made from the floor when the slate is presented to the membership for approval. The nominees for all officer positions shall be active members of URISA in good standing and shall reside and/or work within the defined geographic area of the Chapter. No member shall hold more than one (1) elective office during a term.
Section 2. Tenure of Officers and Directors. Officers and Directors shall assume office at the beginning of the fiscal year, July 1 st , and hold office for two years until the close of the membership year on June 30 th. Other officers and directors shall not serve more that two (2) successive terms in any position. The period of time an officer or director may serve, in completing the unexpired term of another officer or director, shall not be included when applying the foregoing limitation of terms. Officers and directors shall serve without compensation.
Section 3. Vacancy. In the event of a vacancy in the office of the President, the Vice President shall automatically succeed to the Presidency. Vacancies in any other elective office may be filled for the balance of the term, by a vote of the Board at any regular or special Board meeting.
Section 4. Removal. Any officer or director may be removed from office by the Board if, after due and proper hearing, he or she is found guilty by the Board of neglect of duty, improper conduct, violation of these Bylaws, or other causes as defined by the Board. Removal of any officer or director shall require a two-thirds (2/3) vote of all Board members.
Section 5. Duties of Officers. The officers of the chapter shall consist of the four following positions:
a. The President shall be the chief elected officer and the official spokesperson for the Chapter. He or she shall preside at all meetings of the Board. The President shall coordinate with other local groups of interest to the Chapter, and shall set related agenda items. The President can sign disbursements from the Chapter account. He or she appoints a Conference Chair and approves the Conference Committee.” He or she must be an active URISA member in good standing.
b. The Vice President assumes the duties of the President in the absence of the President. He or she coordinates with all the subcommittees and sets related meeting agenda items. He or she chairs the Nominating Committee. He or she produces newsletters. He or she performs other duties as the President and Board recommend. He or she must be an active URISA member in good standing.
c. The Secretary shall prepare and distribute accurate minutes of all proceedings and meetings of the Chapter and Board. He or she coordinates and distributes meeting agendas, and maintains and distributes the member directory. He or she performs roll call votes when necessary. He or she edits newsletters. He or she must be an active URISA member in good standing.
d. The Treasurer shall be responsible for managing the Chapter finances and shall handle the Chapter funds in accordance with procedures established by the Board. The Treasurer shall be responsible for the verification and filing of the Annual Chapter Report which includes the Chapter's financial statement, and shall be responsible for all other reports and filings as required by other agencies. He or she must be an active URISA member in good standing.
Section 6. Board of Directors ("Board"). The Chapter Board of Directors shall be the principal governing body of the Chapter with full supervision and control over all Chapter business affairs. The Board shall be composed of the Chapter's officers and 3 additional at-large directors. The Board shall meet 4 times yearly, coinciding with the Northern Idaho Regional GIS Users Meeting, the Eastern Idaho Regional GIS Users Meeting, the South Idaho Regional GIS Users Meeting, and the Intermountain GIS Conference, at a place designated by the Board. Special Meetings of the Board may be called by the President or upon written petition signed by three (3) directors. The meeting shall be held at a time and place designated in the notice of the meeting. Actual notice shall be given to each Board member at least seven (7) days prior to the meeting and shall state the purpose of the meeting. Business transacted shall require a majority vote of the directors present, unless a different vote is required by these Bylaws. The Board may transact business at a meeting, by a telephone conference call, by email, by a telephone or email ballot, or by facsimile ballot. A majority of the members of the Board shall constitute a quorum.
Section 7. Duties of the BoardThe Board shall have the authority to act on matters deemed necessary on behalf of the General membership. The Board shall review, accept, and act upon subcommittee reports. The Board shall initiate contact with, and make recommendations to other professional organizations or groups, such as the Ada County GIS Advisory Board or the Idaho GeoSpatial Committee. The Board shall make recommendations for the formation of Committees to the General Membership.
ARTICLE VI. STANDING AND SPECIAL COMMITTEES
Standing Committees of the Chapter shall include a Nominating Committee appointed by the President, chaired by the Vice-President, and approved by the Board. Additional special and standing committees dealing with special topics including, but not limited to, finance, membership, education, publications and webpage, and conferences may be established as needed. The Board shall recommend the establishment of Committees to the General Membership. The President, with approval by the Board, shall establish the duties and membership of such committees as appropriate to support the Chapter's need.
ARTICLE VII . AMENDMENTS
These Bylaws may be amended, revised, or repealed by a two-thirds (2/3) majority vote of the Board, with subsequent approval by the URISA Board of Directors.
ARTICLE VIII. CHAPTER ADHERENCE
A duly chartered URISA Chapter must adhere to the URISA Bylaws and Constitution or risk the loss of its charter. URISA Bylaws supersede Chapter Bylaws. Use of the URISA name and logo by the Chapter must comply with URISA guidelines.